Print MIS software
All orders, calculations, documents and customer data in one place. PrintDesk is the specialized print management information system that completely digitizes print shops from inquiry to billing.
PrintDesk Print MIS at a glance
A Print MIS (Print Management Information System) is a specialized software solution that centrally maps all commercial, organizational and production processes of a print shop. In contrast to general business software solutions, a print MIS is tailored to the specific requirements of the printing industry: variable product specifications, material-dependent calculations, print-specific workflows and close integration with customer communication and order processing.
A print MIS connects all departments and processes of a print shop into a single, integrated platform. It starts with the customer inquiry: product specifications are recorded, a calculation is automatically created and sent to the customer as an offer. If the customer accepts, the system converts the offer into an order, plans production steps, monitors material availability and generates all relevant documents - from delivery notes to invoices - completely automatically.
Modern print MIS systems like PrintDesk are cloud-based: All data is centrally located and is accessible to owners, sales, production and accounting simultaneously and in real time. Anyone looking for a powerful one Web-to-print software also benefits from the fact that customer orders flow directly into the MIS - without manual data entry.
Print MIS
General ERP
You can read more about the distinction in our blog article Print MIS vs. ERP: What does your print shop really need?
PrintDesk combines a complete print MIS with an integrated Printing software and optional web-to-print frontend. The result: a consistently digitized process chain without media breaks.
The heart of every print MIS is the Order management. In PrintDesk you can see all orders at a glance: status, responsible employees, delivery date, production progress. Customers are provided with complete contact history, price agreements, special conditions and individual templates. New orders can be created directly from the customer account or automatically imported from connected web-to-print shops.
The order form is designed for printing companies: product specifications (format, edition, paper type, color, finish), print data upload, delivery addresses, partial deliveries - everything in one place, clearly structured for sales and production.
The integrated one Product costing from PrintDesk is the technical core of the Print MIS. Based on stored machine times, material prices, set-up costs and contribution margin targets, the system calculates the cost price and sales price to the second - individually for each product configuration.
Special feature: circulation optimization. When a customer asks whether 500 or 1,000 copies are more economical, PrintDesk provides the one-click comparison. Price scales, discount structures and customer-specific price lists are also fully displayed. This means your sales department has transparency about contribution margins and margins at all times - without spreadsheets.
Manual document creation costs time and produces errors. PrintDesk automates the entire document flow: offers, order confirmations, delivery notes, invoices and reminders are automatically generated from the order data, provided with company branding and sent by email or archived as PDF.
Configurable templates ensure that every document meets corporate design specifications. Mandatory information required by law (VAT number, payment date, tax rate) is used automatically. This saves printing operations an average of 30-60 minutes per working day just for document creation.
PrintDesk can be seamlessly integrated into existing IT landscapes. Using open APIs and ready-made connectors, you connect your print MIS with web-to-print shops, e-commerce platforms, merchandise management and ERP systems as well as accounting software. Orders from online shops are automatically entered into PrintDesk as orders - including all product specifications and print data.
For print shops that operate their own ordering platform, PrintDesk also offers a fully integrated one Web-to-print software, in which the MIS and shop communicate natively with each other and no interface maintenance is required.
In a personal demo, we will show you how PrintDesk works as a print MIS for your print shop - individually tailored to your business.
Arrange a demo nowA print MIS is not only worthwhile for large printing companies. What matters is not the size of the company, but rather the question of whether manual processes slow down growth and profitability.
Up to a certain number of orders, printing companies can be organized with tables and emails. From the point where orders are lost, deadlines are unclear or the calculation becomes prone to errors, a print MIS is the right investment. PrintDesk offers slim entry-level plans that grow with your business.
Typical scenario: A digital printing company with 3-10 employees processes 50-200 orders per month. Without MIS, she loses hours every day for data maintenance, preparing offers and sending documents. PrintDesk reduces this effort to a minimum and creates capacity for growth.
Medium-sized printing companies with multiple machines, finishing stages and a broad customer base particularly benefit from the depth of the PrintDesk system. Multiple locations, field staff, individual price agreements, framework agreements, specific billing models – PrintDesk represents all of this as a complete print MIS.
Anyone who would also like to offer customers an ordering platform will find a complete solution from a single source in the combination of PrintDesk MIS and integrated web-to-print shop - developed and supported by Druckhaus interactive GmbH in Krefeld.
Implementing a new MIS system sounds like a months-long project. Things are different with PrintDesk: Our onboarding is designed to ensure that print shops become productive quickly.
After your account has been activated, a structured setup guides you through all basic configurations: company logo and document templates, product catalog with initial calculation rules, user management and rights assignment. Experience has shown that the first orders are productive in the system on the first day.
Our support team accompanies the quick start personally - via video call, screen sharing or in our Help Center. For printing companies without internal IT resources, we can take care of the complete initial configuration upon request.
Existing customer master data, product templates and open orders can be imported into PrintDesk via standardized import interfaces (CSV, Excel). We offer individual migration projects for complex migrations from existing print MIS or merchandise management systems.
Particularly important: Existing processes are not simply adopted 1:1, but optimized together with you. In this way, you can create more efficient processes right from the start instead of digitally updating outdated structures.
The costs for a print MIS usually consist of license or subscription fees, implementation costs and ongoing support. With classic on-premise systems, server costs, IT maintenance and regular update projects also come into play. PrintDesk as a cloud-based SaaS print MIS is particularly worthwhile here:
0 €
Server costs
Hosting, backups and updates are included in the subscription.
1 day
Go live
Typical time from account creation to the first productive orders.
Flexible
Scalable
Tariff can be adjusted at any time to suit the size of the company and the number of users.
You can find the exact tariffs for PrintDesk on our website Pricing page. We are happy to create an individual offer for larger printing companies with complex requirements. Talk to us – the easiest way is through this Contact form.
The costs for a print MIS depend on the scope of functions and the size of the company. PrintDesk offers flexible plans starting from a fixed monthly price with no hidden transaction fees. Small businesses can start with an entry-level plan and scale up as needed. You can receive individual price information via our website Demo request.
PrintDesk is not a complete ERP system, but a print MIS specialized for printing companies. It covers all industry-specific processes - from order management to calculation to document automation. For purely commercial functions such as financial accounting, we recommend connecting to an ERP via API or data interface. More about this in our article Print MIS vs. ERP.
With PrintDesk you can get started in just a few hours. The initial setup – basic configuration, product templates and user management – is usually completed within one working day. For complex data migration and individual integrations, allow 1-3 weeks.
Yes. PrintDesk can be used across the industry – for offset printing, digital printing, large format printing and finishing companies. Product templates and calculation rules can be freely configured so that every printing division is represented correctly. Further use cases can be found on the page Printing software.
No credit card required. Can be canceled at any time.
Web-to-print automation for modern print shops. A product from Druckhaus interactive GmbH.